May 18, 2010 Minutes

Mayor - Harvey Graves Mayor Pro-Tem - Brandon Jones		Councilmember's Gaylan Hearn Jim Reese Johnny Fryman Glory Hicks

Meeting Minutes City of Mt. Enterprise
May 18, 2010 I. Announcements The City Council of Mt. Enterprise, Texas, convened in a regular meeting on Tuesday, May 18th, 2010 in the Council Chambers of City Hall, 103 W. Gregg Street, Mt. Enterprise, Texas. Mayor Graves called the Council Meeting to order at 8:00 p.m. Council Present: Councilmember’s Gaylan Hearn, Brandon Jones, Johnny Fryman, S. Glory Hicks and Jim Reese Council Absent: City Employee’s Present: City Marshal David Collins, City Secretary Rosena J. Becker-Ross, City Attorney Joe Shumate City Employee’s Absent: Citizen’s Present: David Godwin and Walter Wilhelmi from Prothro & Wilhelmi Certified Public Accountants Mayor Pro-Tem Jones gave the Invocation II. General Public Comments – III. Council Comments – IV. Consent Items – The following items were acted on by one motion. No separate discussion or action occurred on any of these items unless a Councilmember so requests. a. Approval of Minutes for the Special Called Meeting on April 1st, 2010 and the Regular Meeting of April 27th, 2010 The minutes from the Special Called Meeting on April 1st and the Regular Meeting of April 27th, 2010 were approved b. Approval of monthly reports (April) for Court, Clerks, Police, Wastewater and Financials Reports for April were approved. c. Approval of moving June’s Regular scheduled meeting from June 22nd to June 29th due to City Secretary in Training Regular scheduled meeting on June 22nd moved to June 29th d. Sewer Update Generator is scheduled to ship by June 15th, If electric meter is hooked-up tomorrow could be as early as next week when they come back down to finish hooking up the rest of the homes per conversation with Mr. Holland today. MOTION: to approve Consent Agenda, Motion/Second: Councilmember Hearn / Councilmember Jones Motion carries a vote of: AYES: 5 NOES: 0 V. Regular Agenda a. Discussion and Approval of 2009 Fiscal Year End Annual Audit (HLG) MOTION: to remove and put back on June’s Agenda to give the Council time to review the Draft Motion/Second: Councilmember Jones / Councilmember Fryman Motion carries a vote of: AYES: 5 NOES: 0 b. Discussion and Consideration of Commercial Property Tax Abatement Application request submitted by Mr. Rudisill (HLG) MOTION: moved into Executive Session Motion 1st by Councilmember Jones and 2nd by Councilmember Fryman; reconvened into regular session decision to approve the Commercial Property Tax Abatement Application with the stipulation the 1st year will be 100% property tax abatement after providing reports back to the City that 40-60 employee’s are working and the 2nd year at 75% property tax abatement after providing Created by Rosena J. Becker-Ross Page 2 of 3 reports back to the City that 25-40 employee’s are working, 3rd year at 50% property tax abatement after providing reports back to the City that 25-40 employee’s are working, 4th year at 25% property tax abatement after providing reports back to the City that 25-40 employee’s are working and the 5th year and above 0% property tax abatement, with reports being brought before the Council, Addendum to the Motion is prior to tax day within a reasonable period of time Mr. Rudisill will prepare a report and submit it to the Council for action in connection with these tax abatements Motion/Second: Councilmember Hearn / Councilmember Fryman Motion carries a vote of: AYES: 5 NOES: 0 c. Discussion and Consideration of Purchasing City Police Car (HLG) MOTION: moved into Executive Session Motion 1st by Councilmember Jones and 2nd by Councilmember Hearn; reconvened into regular session decision to approve purchasing the Dodge Challenger at $34,300 as soon as possible as per the specifications provided by City Marshal plus additional costs of necessary equipment estimated to be roughly $45,000 Motion/Second: Councilmember Hearn / Councilmember Fryman Motion carries a vote of: AYES: 5 NOES: 0 d. Discussion and Consideration of Approval of Grant Services Engagement Resolution #2010- 0518-1R (RJBR) MOTION: to approve Grant Services Engagement Resolution #2010-0518-1R Motion/Second: Councilmember Jones / Councilmember Hearn Motion carries a vote of: AYES: 5 NOES: 0 e. Discussion and Consideration of TMRS Reports incorrectly reported (RJBR) MOTION: to approve moving forward from this point on with the new reports and the reports that were incorrect to just leave as is Motion/Second: Councilmember Hearn / Councilmember Reese Motion carries a vote of: AYES: 5 NOES: 0 f. Discussion and Approval of Mount Enterprise Volunteer Fire Department Rabies Clinic to be held on June 12th, 2010 from 8:00 a.m. to Noon with all proceeds going to the VFD (RJBR) MOTION: to approve all proceeds from the Rabies Clinic Motion/Second: Councilmember Fryman / Councilmember Hicks Motion carries a vote of: AYES: 5 NOES: 0 VI. Convene into Executive Session at 8:35 p.m. Fryman/Hicks pursuant to Texas Government Code Section 551.074 Personnel Matters VII. Councilmember Jones made a motion to Reconvene into Regular Session at 9:35 p.m., 2nd by Councilmember Hicks and Consider Action, If Any, On Items Discussed During Executive Session pursuant to Texas Government Code Section 551.074 a. Discussion and Consideration of City Marshal Vacation Days (DOC) MOTION: to remove and put back on June’s Agenda Motion/Second: Councilmember Jones / Councilmember Reese Motion carries a vote of: AYES: 5 NOES: 0 VIII. Discussion Items IX. Mayor Graves adjourned the meeting at 9:41 p.m. without objection.