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Mayor - Harvey Graves
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Councilmember's |
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Meeting Minutes City of Mt. Enterprise
August 27th, 2007
I. Announcements The City Council of Mt. Enterprise, Texas, convened in a regular meeting on Monday, August 27th, 2007 in the Council Chambers of City Hall, 103 W. Gregg Street, Mt. Enterprise, Texas.
Mayor Graves called the Council Meeting to order at 7:30 p.m.
Council Present: Mayor Pro-Tem Brandon Jones, Councilmember’s Gayle Hearn, Johnny Fryman, Debra Odom and Zachary Mills
Council Absent:
City Employee’s Present: City Secretary Rosena J. Becker-Ross, City Marshal David Collins and City Attorney Joe Shumate
City Employee’s Absent:
Citizen’s Present: Alexa Duke,
Brandon Jones gave the Invocation
II. General Public Comments –
III. Consent Items –
The following items were acted on by one motion. No separate discussion or action occurred on any of these items unless a Councilmember so requests.
a. Approval of Minutes for the Regular Meeting of July 30th, 2007 and Special Called Meeting of August 9th and August 16th, 2007 The minutes from the Regular Meeting of July 30th, 2007 and Special Called Meeting of August 9th and August 16th, 2007 were approved.
b. Approval of monthly reports (July) for Court, Clerks, Police, Wastewater and Financials Reports for July, 2007 were approved.
MOTION: to approve Consent Agenda
Motion/Second: Councilmember Hearn / Councilmember Odom
Motion carried by a vote of: AYES: 5 NOES: 0
IV. Regular Agenda –
a. Discussion and Approval of the City of Mt. Enterprise’s annual financial report for fiscal year ending December 31st, 2006 (HLG)
MOTION: to approve City of Mt. Enterprise’s annual financial report for fiscal year ending December 31st, 2006
Motion/Second: Councilmember Jones / Councilmember Fryman
Motion carried by a vote of: AYES: 5 NOES: 0
b. Discussion and Consideration of the status of Clean-Up Letters and Fines (DOC)
MOTION: to table and put back on the September Agenda
Motion/Second: Councilmember Hearn / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
c. Discussion and Approval of renewing Wastewater Contract or putting up for bid (HLG)
MOTION: to approve renewing Wastewater Contract for Maintenance & Operator on a yearly contract putting an ad in the newspaper in August – September and then it will be up for bid each year beginning October 1st and to also post in the newspaper for 2 weeks the ad for a maintenance man at the Wastewater Ponds
Motion/Second: Councilmember Odom / Councilmember Hearn
Motion carried by a vote of: AYES: 5 NOES: 0
d. Discussion and Approval of hiring Omni Computer Solutions in Nacogdoches (GLH)
MOTION: to approve hiring Omni Computer Solutions out of Nacogdoches on an as needed basis for the City to take care of troubleshooting on our computers
Motion/Second: Councilmember Odom / Councilmember Mills
Motion carried by a vote of: AYES: 5 NOES: 0
e. Discussion and Approval of installing additional networking lines (GLH)
MOTION: to approve the installation of two additional networking lines to be used by the City installed by Omni Computer Solutions
Motion/Second: Councilmember Mills / Councilmember Odom
Motion carried by a vote of: AYES: 5 NOES: 0
f. Discussion and Approval of Citizen’s of the Year Cookbook (GLH)
MOTION: to approve Citizen’s of the Year Cookbook with proceeds going to fund the Citizen’s of the Year Presentation Motion/Second: Councilmember Odom / Councilmember Hearn
Motion carried by a vote of: AYES: 5 NOES: 0
g. Discussion and Consideration of Follow-Up Documentation after closing City Streets and Alleyway’s (GLH)
MOTION: to table until City Attorney is available to answer questions and have Mrs. Gayle contact City Attorney, it was also discussed that the city needs to be surveyed
Motion/Second: Councilmember Hearn / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
h. Discussion and Approval of Offices for Mount Enterprise Economic Development Corporation Directors, adding a phone line and key to Council Chambers / Deputy Clerk’s Office (GLH)
1st MOTION: to approve the Offices for Mount Enterprise Economic Development Corporation Directors to be the President – Gaylan Hearn, Secretary – Lesa Warren & Treasurer – Rosena J. Becker-Ross
Motion/Second: Councilmember Mills / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
2nd MOTION: to approve adding a phone line that will be pd for by MEEDCO at City Hall
Motion/Second: Councilmember Jones / Councilmember Odom
Motion carried by a vote of: AYES: 5 NOES: 0
3rd MOTION: to approve having a key made to the Council Chambers and Deputy Clerk’s Office for MEEDCO and the key will be designated to Mrs. Gayle Hearn
Motion/Second: Councilmember Mills / Councilmember Fryman
Motion carried by a vote of: AYES: 5 NOES: 0
i. Discussion and Approval of Resolution # 2007-08-27(R) designating City Secretary as Public Information Coordinator for the City and the Mount Enterprise Economic Development Corporation (GLH)
MOTION: to approve designating City Secretary as Public Information Coordinator
Motion/Second: Councilmember Jones / Councilmember Fryman
Motion carried by a vote of: AYES: 5 NOES: 0
j. Discussion and Approval of purchasing cross shredder and to have a retention period of 60 days as suggested by Citizen’s National Bank for cashier’s checks, money orders and checks after signing up for the Check Deposit Application (HLG)
MOTION: to approve purchasing a cross shredder and to keep cashier’s checks, money orders and personal checks for a retention period of 60 days
Motion/Second: Councilmember Jones / Councilmember Hearn
Motion carried by a vote of: AYES: 5 NOES: 0
k. Discussion and Approval of attending TML 95th Annual Conference November 6-9, 2007 in Dallas (HLG)
MOTION: to approve attending TML training and to let City Secretary know by September 15th if they can attend. Motion/Second: Councilmember Odom / Councilmember Hearn
Motion carried by a vote of: AYES: 5 NOES: 0
l. Discussion and Approval of City Secretary Attending Yearly 12-Hour Regional Clerks Conference in Tyler October 8-10, 2007 & 2010 Census LUCA Training Workshop in Nacogdoches October 5th, 2007 (RJBR)
MOTION: to approve City Secretary attending Training
Motion/Second: Councilmember Odom / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
m. Discussion and Approval of Ordinance #2007-08-27-1 changing fiscal year to start October 1st and end September 30th (RJBR)
MOTION: to approve Ordinance #2007-08-27-1 changing fiscal year to start October 1st and end September 30th
Motion/Second: Councilmember Hearn / Councilmember Odom
Motion carried by a vote of: AYES: 5 NOES: 0
n. Tabled Item: Discussion and Approval of Security Fund installation of an alarm system (HLG)
MOTION: to table until we receive a quote from Omni Computer Solutions
Motion/Second: Councilmember Hearn / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
o. Tabled Item: Discussion and Approval of installing Code Red for the City (GLH)
MOTION: to remove from agenda as it will be submitted on the September Agenda as a complete emergency management recovery program
Motion/Second: Councilmember Hearn / Councilmember Odom
Motion carried by a vote of: AYES: 5 NOES: 0
p. Tabled Item: Discussion and Discussion and Approval of Final Closing of Alleyway Blk 41 Lots 1-4, East 1st Street (RJBR)
MOTION: to approve final closing of Alleyway Blk 41 Lots 1-4, East 1st Street
Motion/Second: Councilmember Hearn / Councilmember Mills
Motion carried by a vote of: AYES: 5 NOES: 0
V. Discussion Items
Entered into Executive Session at 8:51 pm to pursuant to Texas Government Code Section 551.087 Economic Development and 551.074 Personnel Matters.
Council Member Jones made a motion to reconvene into Regular Session, 2nd by Council Member Hearn at 9:29 pm pursuant to Texas Government Code Section 551.087 and 551.074 to take any action regarding executive session.
a. Discussion and Consideration of filling Deputy Clerk’s position, set-up interview’s from all Resume’s received (RJBR)
MOTION: to approve Councilmember’s to respond to City Secretary by September 10th, 2007 of top 5 candidates they would like to interview and then set-up interviews on Tuesday September 18th @ 7:00 p.m.
Motion/Second: Councilmember Hearn / Councilmember Odom
Motion carried by a vote of: AYES: 5 NOES: 0
b. Discussion and Approval of hiring Reserve Deputy Marshal position (GLH)
MOTION: to approve posting in the newspaper for 2 weeks to accept applications along with the two that we already have and for the City Secretary to handle the applications so they can be presented to Council for the interview process
Motion/Second: Councilmember Jones / Councilmember Odom
Motion carried by a vote of: AYES: 5 NOES: 0
c. Discussion and Approval of Insubordination letter clarification to be put in City Marshal’s file (GLH)
MOTION: to retract Insubordination letter and have City Marshal sign current Insubordination section from Employee Handbook that was approved 3/12/07
Motion/Second: Councilmember Jones / Councilmember Hearn
Motion carried by a vote of: AYES: 5 NOES: 0
d. Discussion and Approval of dissolving Mt. Enterprise Recreation Association Account (DJO)
MOTION: to approve spending funds prior to and then dissolving Mt. Enterprise Recreation Association Account
Motion/Second: Councilmember Jones / Councilmember Fryman
Motion carried by a vote of: AYES: 5 NOES: 0
e. Discussion and Approval of City Marshal Vacation
MOTION: to approve City Marshal’s vacation dates as listed with the exception of City Marshal working December 31st, 2007 New Year’s Eve night even though it is a scheduled day off
Motion/Second: Councilmember Jones / Councilmember Hearn
Motion carried by a vote of: AYES: 5 NOES: 0
f. Discussion and Approval of Pre-Trial Diversion form reimbursing defendants (HLG)
MOTION: to approve reimbursing defendants that have already entered into Pre-Trial Diversion form and that this will no longer be a practice in Mt. Enterprise
Motion/Second: Councilmember Jones / Councilmember Hearn
Motion carried by a vote of: AYES: 5 NOES: 0
VI. Reconvene into Regular Session and Consider Action, If Any, On Items Discussed During Executive Session
VII. Discussion Items
VIII. Mayor Graves adjourned the meeting at 9:38 p.m. without objection.
____________________________________________ Mayor or Mayor Pro-Team
Attest:
_____________________________ City Secretary
Certification
“I, the undersigned authority do hereby certify that the above Notice of Meeting was posted on the bulletin board outside the City Hall of the City of Mount Enterprise, Texas, a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: 24th day of August, 2007 at 16:00 p.m. and remained posted for at least 72 continuous hours preceding the schedule time of said meeting. Certification
“I, the undersigned authority do hereby certify that the above Notice of Meeting was removed from the City Hall bulletin board, 103 W. Gregg Street, City of Mount Enterprise, Texas, a place convenient and readily accessible to the general public at all times, on the 27th day of August, 2007 at 9:45 a.m. / p.m., after having been posted for at least 72 continuous hours preceding the scheduled time of the posted meeting.
Rosena J. Becker-Ross City Secretary, City of Mount Enterprise, Texas |
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