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Mayor - Harvey Graves
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Councilmember's |
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Meeting Minutes City of Mt. Enterprise
September 25th, 2007
I. Announcements The City Council of Mt. Enterprise, Texas, convened in a regular meeting on Tuesday, September 25th, 2007 in the Council Chambers of City Hall, 103 W. Gregg Street, Mt. Enterprise, Texas.
Mayor Graves called the Council Meeting to order at 7:31 p.m.
Council Present: Councilmember’s Gayle Hearn, Johnny Fryman, Debra Odom and Zachary Mills, Mayor Pro-Tem Brandon Jones arrived at 7:43 p.m.
Council Absent:
City Employee’s Present: City Secretary Rosena J. Becker-Ross, City Marshal David Collins and City Attorney Joe Shumate
City Employee’s Absent:
Citizen’s Present: Alexa Duke and Kyle Keeling
Zachary Mills gave the Invocation
II. General Public Comments –
III. Consent Items –
The following items were acted on by one motion. No separate discussion or action occurred on any of these items unless a Councilmember so requests.
a. Approval of Minutes for the Regular Meeting of August 27th, 2007 and Special Called Meeting of September 18th, 2007 The minutes from the Regular Meeting of August 27th, 2007 and Special Called Meeting of September 18th, 2007 were approved.
b. Approval of monthly reports (August) for Court, Clerks, Police, Wastewater and Financials Reports for August, 2007 were approved.
MOTION: to approve Consent Agenda
Motion/Second: Councilmember Hearn / Councilmember Odom
Motion carried by a vote of: AYES: 4 NOES: 0
IV. Regular Agenda – Moved Item I to beginning of agenda.
a. Discussion and Approval for purchasing translator (DOC)
MOTION: to remove from agenda until David has done further research
Motion/Second: Councilmember Odom / Councilmember Hearn
Motion carried by a vote of: AYES: 4 NOES: 0
b. Discussion and Approval of Ordinance 2007-0925-1 Noise Ordinance (DOC)
MOTION: to approve Ordinance 2007-0925-1 Noise Ordinance
Motion/Second: Councilmember Hearn / Councilmember Fryman
Motion carried by a vote of: AYES: 4 NOES: 0
c. Discussion and Approval of Ordinance, Purchase of signs, and Fine for driving on City Park Grounds without permit (GLH)
MOTION: to approve Ordinance with City Attorney writing something up to regulate use of the city park without a permit from City Hall with Judge or Jury accessing fine based on the severity of the offense a classified as Class C Misdemeanor in violation of City Ordinance, and also to purchase signs stating No Driving Past this point by City Ordinance
Motion/Second: Councilmember Hearn / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
d. Discussion and Approval of action to be taken on West Gregg Street (GLH)
MOTION: to approve reporting to appropriate state authorities and let a state inspector come and inspect local businesses here in town and to make recommendations to improve the situation and be sure they are installed and working properly and if not to have them fixed. Councilmember Hearn asked to divide the motion and to have the street repaired by the County, Mayor Graves stated that the funds have already been authorized Freddy Swann is just waiting on a decision.
Motion/Second: Councilmember Jones / Councilmember Mills
Motion carried by a vote of: AYES: 5 NOES: 0
e. Discussion and Consideration of Wastewater Audit (GLH/BSJ)
MOTION: to remove and put back on February Agenda
Motion/Second: Councilmember Odom / Councilmember Hearn
Motion carried by a vote of: AYES: 5 NOES: 0
f. Discussion and Approval of Ordinance for NO Trucks on City Roads and NO Truck signs to be purchased (BSJ)
MOTION: to table until City Attorney has time to look at some Ordinances for truck traffic that will be reasonable to our city and to purchase signs to limit distance as to where trucks can park and not obstruct the view within so many feet of the intersection, we will also need to contact the state to verify that we are allowed to put signs up on Hwy 259 and 84.
Motion/Second: Councilmember Mills / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
g. Discussion and Approval of processing paperwork for closing of city street designated as W. 4th Street South starting at W. Henderson and ending at Angelina Street (RJBR)
MOTION: to approve moving forward with the paperwork for closing of city street designated as W. 4th Street South starting at W. Henderson and ending at Angelina Street, Councilmember Odom stated that she has had several calls from 4 people on this because of the way it was stated in the newspaper thinking that W. 4th street was going to be closed when it should have been stated as alleyway instead of street. Councilmember Hearn and City Attorney stated that on the city plat it was stated as Street not Alleyway because it was never developed. Mrs. Alexa asked what the current procedure for closing a street or alleyway and City Attorney Joe Shumate explained that they sign a petition and have all adjoining lots sign this petition or anyone that has a right to complain must sign it, publish a notice on the City Hall bulletin board for 20 days and then a hearing is held for anyone who would like to complain and if no one comes in to protest it then it will be closed if decided by City Council.
Motion/Second: Councilmember Odom / Councilmember Mills
Motion carried by a vote of: AYES: 5 NOES: 0
h. Discussion and Approval of Bank Depository Bid Contract and Legal Notice Ordinance 2007-0925-2 (RJBR)
MOTION: to authorize City Secretary to proceed as necessary to correct error that was brought against the City in our audit.
Motion/Second: Councilmember Odom / Councilmember Mills
Motion carried by a vote of: AYES: 5 NOES: 0
i. Discussion and Approval of Amending Wastewater Maintenance Contract (BSJ)
MOTION: table until we research all bids and contact all who have put in a bid to see if they have a Commercial pesticide license and if not to review the ones we currently have and if we want to put in another ad. Councilmember Odom suggested putting up $1,000 for the contract and if they fulfill the contract then they get the $1,000 back and if not then they lose the $1,000. City Marshal suggested having 2 different ones one for mowing and one for spraying as we have some good people who will do a good job. Councilmember Jones stated that it would be a better working environment if the Wastewater contract was more specific. Kyle Keeling was here to present his findings that if anyone would apply for the wastewater bid they would need to have Pesticide License’s if anyone spray’s anything and claims that it will kill pests, herbicides, etc., and make a profit they would need to apply to have a Commercial Applicators license and they have different ones for spraying right-of-ways, pastures, in or near water and suggested that we research all bids that were received to save the city from further problems down the road.
Motion/Second: Councilmember Hearn / Councilmember Odom
Motion carried by a vote of: AYES: 5 NOES: 0
j. Discussion and Approval of MEEDCO Director Office (GLH)
MOTION: to approve Micki Chaney as Secretary of MEEDCO
Motion/Second: Councilmember Hearn / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
k. Tabled Item: Discussion and Consideration of the status of Clean-Up Letters and Fines (DOC)
MOTION: to move forward with lot clean-ups and let City Marshal start issuing citations to whoever has not cleaned up their lots and to send City Attorney the list of outstanding lots that need cleaned up and he will do something this month.
Motion/Second: Councilmember Mills / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
l. Tabled Item: Discussion and Approval of Documentation after closing City Streets and Alleyway’s (GLH)
MOTION: no motion needed
m. Tabled Item: Discussion and Approval of Security Fund installation of an alarm system (HLG)
MOTION: to table until October giving Omni Computer Solutions time to submit a bid.
Motion/Second: Councilmember Odom / Councilmember Mills
Motion carried by a vote of: AYES: 5 NOES: 0
n. Discussion and Approval of Amending Ordinance #2007-0730-1A Travel Trailer Ordinance (GLH)
MOTION: to table to give City Attorney time to draw up a new Ordinance to include mobile homes in one and to approve amending Ordinance #2007-0730-1A to go into effect September 25th, 2007 to limit proliferation to provide that no more than one travel trailer or RV per dwelling per family which shall consist of one mobile home or conventional home and if more than one continuous lot is owned than one per acre and any variances or circumstances could be granted but it must be provided upon proper petition to the City Council
Motion/Second: Councilmember Jones / Councilmember Mills
Motion carried by a vote of: AYES: 5 NOES: 0
V. Convene into Executive Session
Entered into Executive Session at 8:47 pm to pursuant to Texas Government Code Section 551.087 Economic Development and 551.074 Personnel Matters.
a. Discussion and Approval as to what constitutes tardiness as being absent (HLG)
MOTION: to approve that more than 20 minutes late you lose your trash pick-up for the Quarter
Motion/Second: Councilmember Odom / Councilmember Mills
Motion carried by a vote of: AYES: 5 NOES: 0
b. Discussion and Approval of amending Employee Handbook (GLH)
MOTION: to approve amending Employee Handbook to include the dispute resolution policy Motion/Second: Councilmember Hearn / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
c. Discussion and Consideration of Chain of Command for hiring Deputy Marshal (DOC)
MOTION: to approve that when interviewing for Deputy Marshal that the City Marshal would sit in on them and whoever is appointed would ask the questions and then turn over to City Marshal with Council approval for questioning and Chain of Command does go from City Marshal to Deputy Marshal and Council will consider what City Marshal says but Council will have the final say so once brought to Council’s attention.
Motion/Second: Councilmember Mills / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
d. Discussion and Approval of application requesting approval of the amendments to the articles of Incorporation for MEEDCO (GLH)
MOTION: to approve amendments of Articles of Incorporation on the request and for amending the By-Laws for MEEDCO
Motion/Second: Councilmember Hearn / Councilmember Jones
Motion carried by a vote of: AYES: 5 NOES: 0
e. Discussion and Consideration of Deputy Clerk Position (HLG)
MOTION: to approve appointing a committee consisting of Councilmember’s Hearn, Fryman and Odom and any other Councilmember’s that can attend to meet on October 16th, 2007 to interview Mrs. Wyvill and Mrs. Boyd at 6:00 p.m. and to give notice to applicants already interviewed that they will be notified after our next regular meeting on October 30th, 2007 of the decision that was made due to interviewing more candidates.
Motion/Second: Councilmember Mills / Councilmember Fryman
Motion carried by a vote of: AYES: 5 NOES: 0
VI. Reconvene into Regular Session and Consider Action, If Any, On Items Discussed During Executive Session
Council Member Odom made a motion to reconvene into Regular Session, 2nd by Council Member Hearn at 9:21 pm pursuant to Texas Government Code Section 551.087 and 551.074 to take any action regarding executive session.
VII. Discussion Items
VIII. Mayor Graves adjourned the meeting at 9:28 p.m. without objection.
____________________________________________ Mayor or Mayor Pro-Team
Attest:
_____________________________ City Secretary
Certification
“I, the undersigned authority do hereby certify that the above Notice of Meeting was posted on the bulletin board outside the City Hall of the City of Mount Enterprise, Texas, a place convenient and readily accessible to the general public at all times and said Notice was posted on the following date and time: 21st day of September, 2007 at 16:00 p.m. and remained posted for at least 72 continuous hours preceding the schedule time of said meeting. Certification
“I, the undersigned authority do hereby certify that the above Notice of Meeting was removed from the City Hall bulletin board, 103 W. Gregg Street, City of Mount Enterprise, Texas, a place convenient and readily accessible to the general public at all times, on the 25th day of September, 2007 at 9:45 a.m. / p.m., after having been posted for at least 72 continuous hours preceding the scheduled time of the posted meeting.
Rosena J. Becker-Ross
City Secretary,
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